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Use Case Workflow

Specialized Workflows

Turn recurring program work into approved workflows your portfolio team can run on demand. Program docs, cited regulation answers, contract reviews, and more.

“Half my week is rebuilding the same artifact for a different program. None of it is hard. All of it is mine.”
Senior Program Manager, defense prime
First run
~4 hrs
manual rebuild
Every run after
~30 sec
reusable workflow
The Challenge

The work that runs your portfolio never makes it onto a roadmap

Critical program work is often too specific for off the shelf software and too small for a full internal build. So senior operators rebuild the same outputs by hand.

  • Specialized work piles up as “just one more spreadsheet”Senior operators rebuild the same artifact for every program
  • Generic chat prompts produce inconsistent outputsThe same ask phrased differently returns different answers
  • Engineering cannot justify shipping a single use internal toolA six week build for a workflow three people use stays on the backlog
  • Knowledge walks out the door when an operator leavesThe recipe lives in a Slack thread or on someone's laptop
Recurring Workflow Backlog
Last 90 days
RequestFrequencyHoursOwner
Generate an SDD from the Atlas repo
weekly
6h
Tech PM
Compare 5 supplier quotes into one TCO
monthly
4h
Procurement
Find playbook deviations in renewal MSAs
quarterly
8h
Legal Ops
Pull cited answers from FAR Part 15
on demand
3h
Contracts
Build a release notes pack for v4.2
per release
5h
Release Mgmt
Reconcile two risk registers into one
monthly
4h
Program PMO
Summarize 30 customer interviews
on demand
7h
Product Ops
Map ISO 27001 controls to internal SOPs
annual
12h
GRC
~150 hours of senior operator time per quarter on workflows that should run themselves
A Typical Ask

Tuesday, 9:14 AM. The CFO wants an answer by Thursday.

Same request. Same output. The difference is whether the work becomes reusable.

CFO
Direct message9:14 AM

“Can you summarize what's actually in the new vendor MSA before the board call Thursday? I want every clause that deviates from our playbook, ranked by risk.”

Today
~4 hours · 1 person
  1. 9:30 AM
    1
    Open the MSA, the playbook, and Excel
    Three windows. No structural diff. Eyes only.
  2. 10:45 AM
    2
    Flag deviations by hand, one clause at a time
    47 clause patterns × 1 contract. Coffee required.
  3. 12:30 PM
    3
    Try to remember last quarter's risk weights
    Old decisions live in a Slack thread that may have been deleted.
  4. 1:45 PM
    4
    Format the comparison, paste citations by hand
    Page numbers and section references are copied by hand.
  5. Next renewal
    5
    Do it all over again
    Knowledge stays in one head. The recipe does not compound.
The recipe lives in one head. Next renewal: same 4 hours, same person, hopefully.
With Agens
~25 minutes the first time
  1. 9:18 AM
    1
    Describe the workflow once, in plain language
    “Compare any contract against our enterprise playbook. Flag deviations. Rank by risk.”
  2. 9:21 AM
    2
    Agens turns it into a reusable workflow
    Clear inputs, repeatable steps, and review controls.
  3. 9:32 AM
    3
    Review complete, workflow approved
    The contract review workflow is now available to the team.
  4. 9:38 AM
    4
    Run it on the new MSA. Answer in your inbox.
    23 deviations, ranked, with linked citations to source pages.
  5. Next renewal
    Anyone on the team runs it in 30 seconds
    The approved recipe stays with the workspace.
The recipe lives in the workspace. Every future renewal: 30 seconds, any teammate.

Here is how Agens turns a plain language request into an approved workflow.

How It Works

What happens between the ask and the approved workflow

Agens captures the steps, checks the output, and applies approvals before the workflow is released to the team.

Step 1

Describe

Plain language request

Describe the work, the inputs, the output, and how often it repeats. No scripts. No ticket. No special setup.

  • Plain language capture
  • Inputs and outputs from examples
  • Reusable across the program team
Step 2

Build

Agens creates the reusable workflow

Agens turns the request into a controlled workflow with clear inputs, outputs, review steps, and reusable instructions.

Step 3

Validate

Review, approvals, and audit trail

Agens checks the workflow against examples, routes approvals, and stages outputs for review before anything is written back.

Step 4

Register

Live, callable, reusable

Once approved, the workflow is available in the workspace. The next person who needs the same output just runs it.

Live Examples

Three workflows, each born from a Slack thread

Each one started as a single ask aimed at a senior operator. Each is now available to the whole program team.

The original ask
Program Directorvia DM

“Reviewers need a current SDD by Friday. Can you stitch one together from the design docs and architecture notes in the program workspace?”

Now a reusable workflow: program-docs. Point at a program workspace and produce an SDD, SRS, or release notes pack with citations back to the source files.
Workflow: program-docs
Reads workspaceCreates files
Workspace
/programs/atlas-launch
412 indexed files · 38 design docs · 14 risk entries
Ask
“Generate a System Design Document for the Atlas Launch program. Cite source files for every claim.”
Execution
  • Index workspace
  • Plan document outline
  • Draft sections in parallel
  • Insert source citations
  • Verify and export
Output
Idle
Output will appear here once the workflow runs
Safety Model

Built for operators, not just developers

Every workflow has clear permissions, required reviews, and a record of what changed. Teams get speed without losing control.

Clear permissions

Every workflow states what it can read, create, or change before it runs.

Matched approvals

Higher risk actions require the right review. Nothing sensitive runs silently.

Checked before release

Draft workflows are checked against examples before the team can use them.

Continuous improvement

Every run creates signal on what worked, what failed, and what should improve next.

The Compounding Loop

The product gets more valuable with every workflow you solve

Every solved workflow becomes part of the workspace library. The next team that needs the same work just runs it.

  • Operator describes a workflow once
  • Agens builds and approves it
  • Workflow joins the workspace library
  • Teams use it inside larger plans
  • Every run feeds the improvement pipeline
Workspace Workflow Library
+3 this quarter
program-doc-generator
promoted 28d ago47×
regulation-qanew
promoted 14d ago132×
contract-clause-extractornew
promoted 6d ago18×
supplier-tco-comparator
promoted 62d ago89×
release-notes-builder
promoted 41d ago36×
raid-reconcilernew
promoted 9d ago24×
iso-control-mapper
promoted 73d ago11×
357 workflow runs this quarter≈ 1,200 manual hours saved
Outcomes

What changes for the operator, the program, and the portfolio

Three time horizons. Three roles. One compounding effect.

This week
For the operator
Before
4 hrs of manual rebuild
After
30 sec to run workflow

The Tuesday morning ask becomes a Tuesday morning answer. The first run takes about 25 minutes. Every run after takes 30 seconds.

This quarter
For the program
Before
Knowledge in one head
After
Workflow in the workspace

When the senior PM is on PTO, the work still happens. The approved process stays available to the team.

This year
For the portfolio
Before
~150 hrs/qtr in toil
After
A library that compounds

Every solved workflow joins the library. The product gets more valuable with use.

What's the Slack thread your team is in right now?

Pick the workflow currently aimed at your most senior operator. Bring it to a demo. We will show you what it looks like as an approved workflow in your workspace: built, reviewed, and ready to run in about 25 minutes.